How to Get an AV Price in 60 Seconds Without Talking to Anyone
- Chris Gore
- 4 days ago
- 5 min read
How to get an AV price in 60 seconds without talking to anyone — the SPOR pricing estimator gives CapEx and OpEx costs instantly, no call needed.
Chris Gore | Updated 2026
You Google how much a meeting room AV system costs. Every result takes you to a contact form or a schedule a call button. Within thirty seconds your phone starts ringing. Someone wants to do a discovery call, understand your requirements and give you a consultative solution. All you wanted was a number you could put in a budget.
This is the standard experience of buying AV in the UK in 2026. It is also entirely unnecessary. SPOR Group built a pricing estimator that gives you an AV price in sixty seconds, shows you both the CapEx upfront cost and the OpEx monthly equivalent, and does not require you to speak to anyone to get it. This post covers how it works, what it kicks out and when to use it.
Why Getting an AV Price Is Harder Than It Should Be
Every supplier hides the price
Contact form. Discovery call. Site visit. Proposal. Three weeks later you have a price you could have had in sixty seconds if someone had just put it on the website. The reason prices are hidden is that a discovery conversation gives a salesperson the opportunity to upsell. The consultative sell is not for your benefit. It is for theirs.
The consultative sell you never asked for
Submit a contact form and your phone does not stop ringing. Someone is asking about your current setup, your growth plans and your technology strategy when you just needed to know whether a meeting room upgrade fits in the Q3 budget. The call is designed to find your pain and sell you something more expensive. Most buyers do not need this. They need a number.
CapEx only — no monthly option shown
When AV suppliers do give prices, they typically show the upfront cost only. The number looks significant and the conversation often stalls while the buyer works out how to find the capital. The monthly equivalent of the same investment, which for many organisations is a perfectly manageable operating cost, is never offered.
No way to budget without starting a sales process
If you have a lease event coming up in nine months, or an office move planned for Q2, you need a budget number now. Not after a discovery call. Not after a proposal. A budget number you can put in front of a finance team. The way the AV industry currently works, you cannot get that number without starting a sales conversation, even if you are months away from making any decision.
How the SPOR AV Pricing Estimator Works
Step one — choose what you need a price for
The estimator covers four categories: meeting room design and installation, support and maintenance on existing rooms, remote monitoring and proactive management, and asset management and warranty tracking. You select the category you need a price for and the estimator routes you to the right questions.
Step two — answer four questions
For meeting room installation: room size, video conferencing platform, additional features wanted and quality tier. The quality tier is bronze, silver or gold — the same framing used across SPOR's meeting room camera content. Bronze is the right starting point for most organisations. Silver and gold add capability and cost. The questions take under a minute to answer.
Step three — get two prices instantly
The estimator kicks out two numbers. The CapEx upfront cost — the full installed price including hardware, labour and commissioning. And the OpEx monthly equivalent — the same project paid monthly over 12, 24 or 36 months via a finance arrangement. Both numbers are shown together so the decision about how to pay can be made with the full picture. Use it at wearespor.com/av-pricing-estimator.
Step four — talk to us if you want to
After the price is shown, there is an option to book a conversation. But it is optional. The price comes first. SPOR Group's position is that a buyer who knows the number before any conversation is a better-informed buyer and a more productive conversation follows. Hiding the price to force a call helps nobody.
A Real Example: Small Meeting Room, Bronze Tier
Using the estimator for a small meeting room of six to eight people, Microsoft Teams in appliance mode, wireless presentation, a room booking panel, bronze quality tier and one on-site training day gives the following:
• CapEx: £6,400 to £8,500 fully installed
• OpEx: £560 to £742 per month over 12 months at 7.9 percent
• 24 and 36 month options also shown with lower monthly figures
• Fully installed price — labour and commissioning included, not added later
That is a budget number you can take into a finance meeting, include in an office move cost plan or use to evaluate whether the retrofit stacks up against the cost of continuing to hire meeting rooms.
Volume pricing applies if you have more than one or two rooms — the per-room cost reduces as quantity increases. The AV bundle configurator is the right starting point for organisations with three or more rooms as it allows you to configure different room types separately.
Want Your AV Price in 60 Seconds?
No contact form. No discovery call. No salesperson. Just a CapEx and OpEx figure for your specific rooms, instantly.
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Frequently Asked Questions
How much does meeting room AV cost?
A small room bronze tier setup with Teams, wireless presentation, room booking panel and training costs from £6,400 to £8,500 fully installed. A medium room silver tier runs from £10,000 to £18,000. A full boardroom gold tier runs from £20,000 upwards. Use the AV pricing estimator for a figure based on your specific rooms.
Can you pay for AV monthly instead of upfront?
Yes. SPOR Group offers OpEx finance arrangements over 12, 24 and 36 months via leasing partners. The monthly equivalent of a £6,400 to £8,500 small room installation runs from £560 to £742 per month over 12 months. Use the pricing estimator to see monthly figures alongside the upfront cost.
Does the AV price include installation?
Yes. The price the estimator provides is the fully installed price — hardware, labour and commissioning included. There are no hidden labour costs added later.
What is the difference between bronze, silver and gold AV?
Bronze is the right starting point for most organisations — certified hardware at a practical price point. Silver adds higher specification hardware with better performance in larger rooms. Gold is enterprise specification for boardrooms and flagship spaces where quality and reliability are paramount.
Do I need to talk to anyone to get a price?
No. The estimator gives you a CapEx and OpEx price instantly without any contact details required up front. If you want to discuss the price or refine the specification, the option to book a conversation is available after the estimate is shown. The price comes before the conversation, not after it.
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